Draft status

This document is a working template, not legal advice. Replace every bracketed field, confirm that the wording matches your real practices, and ask qualified counsel to review it for [applicable jurisdiction] before publishing.

Who we are

[Full legal entity name], trading as [brand name], operates this website and workspace from [business address]. References to we, us and our mean that entity. Privacy questions can be sent to [privacy contact email].

Information we collect

Tell visitors exactly what you collect through [workspace enquiries, visit bookings, mailing list and other forms], such as [name, work email, company, message and any other fields]. Also list technical or usage data collected by [analytics, hosting or security tools]. Remove anything that does not apply.

How we use information

Describe the actual purposes for using information, such as responding to enquiries, arranging visits, managing workspace agreements, sending requested updates and maintaining the website. Add any applicable legal bases and local disclosures at [jurisdiction-specific details].

Sharing and service providers

List the service providers that process information for you, what they do and any relevant locations: [booking provider], [email or mailing-list provider], [payment provider], [hosting provider] and [analytics provider]. Confirm whether any other sharing applies.

Cookies and analytics

Describe the cookies, pixels and analytics tools actually used, why they are used and how visitors can manage them. Add a link to [cookie settings or cookie notice] if applicable.

Retention and security

State how long each category of information is kept and the criteria used to decide: [retention periods]. Describe security practices accurately without promising that any method is completely secure.

Your choices and privacy rights

Rights and choices vary by location. Add the rights that apply in [jurisdictions where you operate], how people can make a request, how identity is verified, and any complaint route. Contact [privacy contact email] to ask a question or make a request.

Children

Describe whether the site or workspace services are intended for children and any age restrictions that actually apply: [age policy]. Add the process for handling information collected from a child if relevant.

Changes and contact

Effective date: [Add effective date]. Explain how material changes will be communicated: [notice method]. For questions about this policy, contact [full legal entity name] at [postal address] or [privacy contact email].